Job Title: EDMS Administrator (Electronic Document Management System)Location: Houston, TX (or similar project-based environment)Employment Type: Contract / Full-TimeOverview:We are seeking an experienced EDMS Administrator to support the development, implementation, and ongoing maintenance of an Electronic Document Management System (EDMS) within a fast-paced engineering and project environment. This role will work cross-functionally with IT, quality, project services, and engineering teams to ensure efficient document lifecycle management across multiple projects.Key Responsibilities:Support the configuration, maintenance, and optimization of the EDMS platformAssist in developing document workflows, naming conventions, numbering systems, and lifecycle processesManage full document lifecycle including creation, version control, review, approval, and archivingEnsure proper metadata tagging, classification, and document organizationCreate and manage user roles, permissions, and document distribution matrices (DDM)Provide system support, troubleshoot issues, and coordinate with internal stakeholdersMaintain system performance, reliability, and security, including role-based access controlsSupport internal and external audits by ensuring document compliance with quality standardsCollaborate with project teams to ensure accurate and timely document control processesDevelop user guides, provide training, and support end users on EDMS functionalityMaintain document retention and disposal policies in line with company standardsQualifications:5-10 years of experience in document control, EDMS administration, or database systemsStrong understanding of document management processes, workflows, and lifecycle statesExperience with EDMS platforms (e.g., SharePoint or similar systems preferred)Proficiency in Microsoft Office SuiteStrong organizational, multitasking, and communication skillsAbility to work effectively in a multi-disciplinary, project-driven environmentFluent in English (written and verbal); additional languages are a plusPreferred Experience:Experience supporting engineering, construction, or industrial projectsFamiliarity with Quality Management Systems and audit supportBackground working with cross-functional teams in a project-based setting
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