Job Description
About Us The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, the Freeman Company’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
The Associate Producer coordinates efforts and deliverables associated with the successful management and execution of production programs and event elements as assigned by their manager. The role supports execution of production and program deliverables and ensures everything is delivered on time, within scope, and within budget. This position advocates for and manages internal Freeman processes, including coordinating and aggregating content for client presentations and program deliverables.
Studio Blue, part of The Freeman Company's collective of expert brands, fills the production gap between creative agencies and basic AV providers, collaborating with clients to produce flawless events. At Studio Blue, our team members make brand stories impossible to ignore. We're built to support clients who need expert AV production to tell their story clearly and confidently in high-stakes environments like conferences, summits, press conferences, and internal special nontraditional events.
This position will support our Studio Blue team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week based out of Dallas, TX.
Essential Duties & Responsibilities
- Manages production timelines. Monitors services and activities to ensure they are within budget.
- Develops program budgets and manages financials and program from inception through delivery.
- Ensures timely delivery of all necessary components, properties, and materials for assigned production projects.
- Oversees vendors and service providers efficiently and respectfully.
- Works with client and production team on planning, execution, and post-event reporting.
- Negotiates contracts/agreements with vendors and manages operations budget.
- Provides various reports and show analysis; conducts audits and reconciliations.
- Maintains consistent and thorough communication with all levels of employees, vendors, and service providers.
- Supports all aspects of live events, including:
- Live audio
- Stage lighting
- Corporate staging
- Content development
- Video production
- Registration
- Graphics
- Event flow
- Creative
- Food & beverage
- Transportation
- Parties/evening events
- Sourcing and managing US and international vendors
- Implements processes to maintain accurate data and information within internal systems and software.
- Provides strategic support for RFP and presentation responses.
- Drives collaboration between Sales, Strategy, and Creative to meet objectives for deliverables and content preparation.
- Works with other departments to ensure quality control and accurate, timely delivery of data/information to clients.
- Maintains confidential and sensitive information, files, correspondence, and records.
- Researches, analyzes, and compiles data and figures for presentations.
- Assists with vendor sourcing and aggregating costs to remain current on proposal/program budgets, travel, record keeping, expense reporting, purchasing, etc.
- Administers programs, processes, and projects specific to the sales and operations teams.
- Performs other duties as assigned.
Education & Experience
- Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required.
- Minimum 3 years of experience in the event space.
- Experience managing vendors, people, equipment, and timelines.
- Exposure to and previous experience with budget management of $100K+.
- Ability to quickly identify or anticipate problem areas and develop solutions.
- Flexible, self‑motivated, energetic, and efficient with time.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Outgoing, upbeat personality; enjoys teamwork; efficient, considerate, and organized with a keen eye for detail.
- Strong customer service orientation with proven written and verbal communication skills preferred.
- Must be independent, resourceful, and solution-oriented.
Travel Requirements
Travel up to 25%
What We Offer
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
- Medical, Dental, Vision Insurance
- Tuition Reimbursement
- Paid Parental Leave
- Life, Accident and Disability
- Retirement with Company Match
- Paid Time Off
Diversity Commitment
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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Job Tags
Full time, Work experience placement, Work at office, Local area, Flexible hours, Afternoon shift, 2 days per week, 3 days per week